What is Project Time Management (PTM)?

26.7.2017 | lifestyle.
Edmund Lam

Edmund Lam

Project Control - Summer Intern

Under the field of Project Management, there are many branches like Project Cost Management, Project Time Management (PTM), Project Quality Management and so on. In our WKCDA Project Management Team, different Project Managers are responsible for different aspects of Project Management. In the past few weeks, I learnt many techniques, common practices and tools in PTM from the Project Management Team and I would like to share how the Project Managers normally implement PTM.

The Project Control Cycle

The Project Control Cycle

The Project Managers would normally run a Project Control Cycle. In the Project Control Cycle, we will first start with the Initiating Processes followed by 3 main kinds of processes in the cycle, namely the Planning Processes, Controlling Processes and Executing Processes. Finally we will jump into the Closing Processes.

Firstly, in the Initiating Processes, we will need to recognise that a project should begin. Take the WKCDA as an example, if the WKCDA Board wants an M+ Project, then we recognise that we need to start an M+ Project. This would be quite different for other companies and organisations.  After that, we need to define the scope, budget and time of the project. These are the essential information to define a project.

Secondly, in the Planning Processes, we need to define the individual tasks to deliver the project, estimate the duration of each task, plan the sequence of the tasks and develop a presentable schedule. The format of a presentable schedule is not clearly specified. However, using a Gantt Chart is a common practice.

An example of Gantt Chart

An example of Gantt Chart

Thirdly, we will start the Executing Processes. This part is relatively simple as we only need to try our best to stick to the plan. We can put 100% of our effort to focus on implementation.

Fourthly, we will need to carry out the Controlling Processes. We will need to update the progress according to the progress information, identify the deviations and risks, report the deviations and risks to the seniors, apply modifications to the planned programme and notify the stakeholders of modifications if there is any. As it is not uncommon that the actual progress lags behind schedule, the Controlling Processes are important to fix the problems and avoid delay of the whole project.

Note that the above 3 kinds of processes will be iterative.

Finally, we will do the closing processes, which is basically formalising acceptance of the project.

Time is a terrible resource to waste, especially in the construction industry. Idling the construction of a project for one day will cost millions. Thanks to the effort of our Project Managers, the effect of this is minimised.